Scope Management

Scope Management

1. Plan Scope Management

   • Scope Management Plan
     • The scope management plan becomes part of the projects management plan, and the project manager uses it to guide the project until closing.  Can be developed in stages or iterated during project planning. 
     • Scope Planning
       • Define Scope
     • Scope Execution
     • Scope Control
   • Requirements Management Plan
     • Once you have all the requirements, what will you do to analyze, prioritize, manage, and track changes to them? What should you include in the requirements traceability matrix?

2. Collect Requirements

   • Involves gathering more detailed input on what is required and any related assumptions and expectations from all stakeholders. 
   • Define Stakeholders
     • Get the stakeholders to give you requirements. Expectations, their beliefs or mental pictures about the end result of the project 
     • Stakeholder register
       • All requirements are recorded in this register. 
     • Stakeholder Management Plan
   • Data Gathering
     • Choose a technique that is most appropriate to the project and stakeholders. 
     • Reviewing Historical Records
       • Interviews
         • Focus Groups
           • Facilitated Workshops
             • Brainstorming
               • Surveys
                 • Observation
                   • Prototypes
                     • Benchmarking
                       • Context Diagrams
                         • Group Decision Making
                           • Affinity Diagrams
     • Requirements Documentation
     • Balancing Stakeholder's Requirements
     • Resolving Competing Requirements
     • Requirements Traceability Matrix
       • This tool helps link the requirements to the objectives and/or other requirements to ensure the strategic goals are accomplished. 

3. Define Scope

   • Concerned with what is and is not in the project and its deliverables. 
   • Uses
     • Scope Management Plan
       • Requirements Documentation
         • Project Charter
   • Iterative
   • Product Analysis
     • To analyze the objectives and description of the product stated by the customer or sponsor and turn them into tangible deliverables.  Allows the project manager to make sure the product and project scope are accurate and well understood. 
   • Project Scope Statement
     • Here is what we will do on this project or Here is the approved project and product scope for this project.   Defines requirements and scope. 
     • Includes
       • Product Scope
         • Project Scope
           • Deliverables
             • Acceptance Criteria
               • Is/ Is NOT
                 • Assumptions and Constraints

4. Create WBS

   • Noun based.  Foundation of the Project and is an absolute requirement.Decompose the WBS until work pages are defined. Define workpackages into activites that are required to produce the work packages
   • WBS Dictionary
     • Provides a description of the work to be done for each WBS work package and helps make sure the resulting work better matches what is needed.  Prevents scope creep. 

5. Validate Scope

6. Control Scope

7. Product Scope

   • Product Deliverables with their associated features and functions. The Resulting product is compared to the product requirements (requirements documentation & project scope statement). pg 161
   • Properties
     • Costumes
       • Scenery

8. Project Scope

   • The work the project will do to deliver the product of the project; it encompasses the product scope. 
   • Planning
     • Coordination
       • Management