Flashcards
BTEC Tech Award in Enterprise : Component 3 - Documents
Cards in this deck (15)
- 1What is the purpose of a PURCHASE ORDER?A PURCHASE ORDER is a list of goods you wish to purchase from a supplier.
- 2What is the purpose of a DELIVERY NOTE?A DELIVERY NOTE shows you all the products received in a delivery. You use it to check off what was received.
- 3What is the purpose of a GOODS RECIEVED NOTE?A GOODS RECIEVED NOTE is a note that is sent to the supplier to confirm that the goods have arrived. You find that information from your checked-off delivery note.
- 4What is the purpose of an INVOICE?An invoice is a request for payment for goods that have been delivered.
- 5What is the purpose of a RECEIPT?A receipt acts as proof that you have paid for specific goods.
(Proof of Payment) - 6What is the purpose of a CREDIT NOTE?A credit note is issued to a customer if they return goods. It could either include a payment OR a promise of credit that can be used to purchase another product.
- 7What is the purpose of a STATEMENT OF ACCOUNT?A statement of account shows recent transactions between a supplier and the customer.
It is used where a customer regularly orders from a supplier. - 8What information would I find on a PURCHASE ORDER?List and Quantity of Goods
Product Codes
Prices per Unit
Total Price
Customer Address and Information - 9What information would you find on a DELIVERY NOTE?List of products IN THE DELIVERY (which may only be part of the original order).
Prices are NOT included. - 10What information would you find on an INVOICE?Product Code
Product Name
Price
Discount
VAT
Amount Owed
Due Date of Payment
Methods of Payment. - 11What information would you find on a RECEIPT?List of Items Bought
Cost of Items
Date of Payment. - 12What information would you find on a credit note?List of Goods Returned
Refund OR Credit Given back - 13What information would you find in a STATEMENT OF ACCOUNT?A summary of recent transactions (by week/month usually)
Any outstanding invoices. - 14Why is it important that Business Documents are accurate and filed safely?If your documents are NOT accurate:
The wrong goods could be sent.
The wrong money requested.
These things would cause delays in the supply chain and cashflow problems. - 15How long is it normal to expect payment for your INVOICE ?30 days.
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- Description
- Purposes and descriptions of Business Documents for Component 3 of the BTEC Tech Award in Enterprise.
- Created by
- Kieron OKelly
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